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SUMMARY STATEMENT:

The Accounting Associate is responsible for assisting in the overall operation of the General Fund, implementing new business processes and the day-to-day operations of the Finance Office. This position also maintains all accounting records for auxiliary and agency operations.

ORGANIZATIONAL RELATIONSHIPS

The Accounting Associate reports directly to and is responsible to the Director, Finance.
This position does not require the supervision of other personnel.
The Accounting Associate coordinates closely with students, college employees, various College departments, finance office co-workers, and state and local government agencies in carrying out assigned responsibilities.

ESSENTIAL DUTIES

Reporting/Reconcilement:

Monthly reconcilement of bank accounts.
Monthly reconcilement of due to/from accounts and preparation of CREN session posting.
Annual reconcilement of outstanding check lists (GF and payroll) and assists in contacting employees, vendors and students for resubmission prior to turning over of funds to the State.
Quarterly reconcilement of petty cash account and processing check request for replenishment.
Preparation and entering of food service daily sales and tracking of non-taxable sales.
Maintains accounting records for Alumni, Independent Operations Fund, Auxiliary Services.
Posting of various square deposits to general ledger.
Maintains office supplies for department to include ordering.

Assists with day-to-day of the Finance Office:

Assists students with payments, questions, etc. by counter, phone, or email.
Prepares all miscellaneous.
Prepares non-tax report for food services and digital printing and design services.
Provides outside invoicing of rental facilities and miscellaneous charges for Auxiliary Services, Continuing Education, Independent Operations and Food Services.
Preparation and participation in annual audit.
Assists with updating the Finance Office web page and implementation and maintenance of the Finance Office Portal.
Assists with collection of past due accounts for students, staff, and vendors.
Assists with record retention in accordance with State and Federal regulations.
Cross train with other Finance Office employees to provide coverage when necessary

Perform other duties as assigned by the Director of Finance or Assistant Director, Finance:

Supports Assistant Director, Finance in researching variances regarding non-tax reports and sales tax reporting.
Fulfills special projects as assigned by the Director and Assistant Director of Finance.
Initiates check requests for Finance office expenses at the director’s request.

EDUCATION AND EXPERIENCE:

Associate degree required or the willingness to work towards a degree if hired; Three to four years related experience; or any combination of experience and training which provides the required knowledge, skills, and abilities.

SKILLS AND ABILITIES:

Must have excellent skills in computer applications such as Microsoft Word, PowerPoint, Excel, Access, e-mail (Outlook preferred) and ability to use an integrated computerized system (Datatel preferred). Ability to: make difficult arithmetical calculations rapidly and accurately; work and make decisions independently with a minimum of supervision and communicate with tact and diplomacy; organize and prioritize work load, complete tasks in a timely manner, and attend to details. Ability to interact effectively and professionally with students, staff, faculty, vendors and outside agencies.

WORKING ENVIRONMENT:

The ability to maintain focus on work and responsibilities in an environment that has numerous interruptions. Minimal lifting is required with this position.

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